HRIS and Compliance Specialist in Philadelphia, PA at Pennoni

Date Posted: 6/2/2021

Job Snapshot

Job Description

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever-changing technological advancements available and learn how best to integrate “smart” solutions into the current landscape to make them a part of resilient and sustainable planning. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.


Job Description

HRIS and Compliance Specialist/Partner

  • Responsible for entering, compiling, and analyzing HR data to meet business needs and ensure compliance with federal regulations and local/state/federal contract requirements.
  • Responsible for addressing a high volume of time sensitive system-related activities while maintaining a high level of quality and internal customer satisfaction.
  • System owner and SME ensuring system functionality meets organizational needs; identify opportunities to improve processes, workflows, and security to drive consistency and reduce manual processes resulting in efficiencies, enhanced reporting, and strong data integrity.

Duties and Responsibilities:

Pennoni is currently seeking an HRIS and Compliance Specialist/Partner to join our Human Resources team with experience consistent, but not limited to:

  • Develop and produce standard and ad hoc reports (monthly, quarterly, and annual), templates, dashboards, and metrics.
  • Maintain and update electronic and hard copy personnel record systems containing all employment-related information.
  • Work with Legal team on compliance reporting for federal and state including EEO and AAP.
  • Support recruiting processes with data and statistics for trends and patterns.
  • Partner with Talent Acquisition on reporting of applicant data.
  • Respond to inquiries received through Fresh Service.
  • Provide data and reports for Proposal team as needed.
  • Process verifications of employment.
  • Survey Participation:
    • Participate in salary, budget planning, and other ad hoc surveys conducted by vendors such as Willis Towers Watson, Mercer, Culpepper, etc.
  • Assist with the administration of our annual performance appraisals and salary reviews.
  • Manage vendor relationships and serve as the technical point-of-contact.
  • Ensure data entered into the HRIS is monitored, maintained, reliable, and valid.
  • Partner with Human Resources team to refine processes, standards, and workflows that maximize efficiency and data integrity.
  • Maintain an up-to-date knowledge base and understanding of trends in technology and standards of practice relevant to the management of HRIS.
  • Ensure compliance with Data Privacy and Protection Guidelines.
  • Actively participate in problem solving and recommending solutions for all HRIS issues.
  • Regularly audit employment records in accordance with legal requirements and company policies and procedures.
  • Report and analyze key metrics that provide insight into data trend, workforce and succession planning, and benchmarking.
  • Create process and standards documentation and user guides, and provide HRIS training to team members.


Job Requirements

Required Education and Experience

  • Bachelor's Degree or years of experience equivalent.
  • 5+ years of experience administering HRIS modules, preferably ADP and Deltek.
  • Proven ability to navigate and administer a complex database.
  • Experience with writing complex reports for ADP and Deltek using Advanced and Adhoc Reporting.

Knowledge, Skills, and Abilities:

  • Excellent knowledge of HRIS system and Human Resource policies and procedures.
  • Excellent software knowledge and database reporting tools, including Access, Excel, PowerPoint, ADP. Deltek experience is a plus.
  • Data report writing skills and the ability to articulate report parameters to deliver usable business information.
  • Analytical skills and the ability to read and interpret HRIS technical data.
  • Strong customer service skills and the ability to effectively assist system users to resolve problems or questions.
  • Interpersonal skills and the ability to develop and maintain effective business relationships with people at all levels within the organization.
  • Ability to multi-task and adapt to shifting priorities.
  • Experience and ability to maintain strict confidentiality.
  • Detail oriented and data driven.
  • Thrives in a fast-paced environment.
  • Excellent communication skills - written and verbal.

Why Work With Us?

At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career. We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.

Equal Opportunity Employer/Veterans/Disabled

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