HRIS and Compliance Specialist in Philadelphia, PA at Pennoni

Date Posted: 10/4/2021

Job Snapshot

Job Description

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever-changing technological advancements available and learn how best to integrate “smart” solutions into the current landscape to make them a part of resilient and sustainable planning. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.

HRIS and Compliance Specialist

Are you a whiz in Excel? Do you love telling a story with data? Do you have the PowerPoint skills to show off your analytical abilities? Is collaboration how you roll? Then Pennoni has the career opportunity for you!


The HRIS/Compliance Specialist is important role in the Pennoni HR organization. This position is responsible for entering, compiling, and analyzing HR data to meet business needs and ensure compliance with federal regulations and local/state/federal contract requirements. The roll will be the subject matter expert on the HRIS system - maintaining data accuracy while improving processes, enhancing report and creating workflows. The HRIS/Compliance Specialist will work with large and complex human capital data to evaluate, recommend, and support the implementation of HR strategies.

Essential Functions:

  • Develop and produce standard and ad hoc reports (monthly, quarterly, and annual), templates, dashboards, and metrics.
  • Work with Legal team on compliance reporting for federal and state including EEO and AAP.
  • Manage HR compliance requirements such as proper personnel filing, wage and hour requirements, and audit checklists.
  • Partner with Talent Acquisition, DEI, and ER team on reporting of applicant data and employee data (statistics for trends and patterns)
  • Provide data and reports for Proposal team as needed.
  • Process verifications of employment.
  • Survey Participation:
    • Participate in salary, budget planning, and other ad hoc surveys conducted by vendors such as Willis Towers Watson, Mercer, Culpepper, etc.
  • Ensure data entered into the HRIS is monitored, maintained, reliable, and valid.
  • Ensure compliance with Data Privacy and Protection Guidelines.
  • Actively participate in problem solving and recommending solutions for all HRIS issues.
  • Report and analyze key metrics that provide insight into data trend, workforce and succession planning, and benchmarking.
  • Generate report and presentations as needed for HR and Executive Team.

Additional Duties and Responsibilities:

  • Create process and standards documentation and user guides, and provide HRIS training to team members
  • Regularly audit employment records in accordance with legal requirements and company policies and procedures
  • Maintain an up-to-date knowledge base and understanding of trends in technology and standards of practice relevant to the management of the HRIS.
  • Partner with Human Resources team to refine processes, standards, and workflows that maximize efficiency and data integrity
  • Partner with HR and Payroll on system upgrades and implementations
  • Assist with the administration of our annual performance appraisals and salary reviews
  • Maintain and update electronic and hard copy personnel record systems containing all employment-related information
  • Respond to inquiries received through Fresh Service


Job Requirements

Required Education and Experience

  • Bachelor's Degree or years of experience equivalent.
  • 3-5 years of experience administering HRIS modules, preferably ADP and Deltek.
  • Proven ability to navigate and administer a complex database.
  • Experience with writing complex reports for ADP and Deltek using Advanced and Adhoc Reporting.
  • PowerPoint skills

Knowledge, Skills, and Abilities:

  • Excellent knowledge of HRIS system and Human Resource policies and procedures.
  • Excellent software knowledge and database reporting tools, including Access, Excel, PowerPoint, ADP. Deltek experience is a plus.
  • Data report writing skills and the ability to articulate report parameters to deliver usable business information.
  • Analytical skills and the ability to read and interpret HRIS technical data.
  • Strong customer service skills and the ability to effectively assist system users to resolve problems or questions.
  • Interpersonal skills and the ability to develop and maintain effective business relationships with people at all levels within the organization.
  • Ability to multi-task and adapt to shifting priorities.
  • Experience and ability to maintain strict confidentiality.
  • Thrives in a fast-paced environment.
  • Excellent communication skills - written and verbal.

Why Work With Us?

At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career. We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.

Equal Opportunity Employer/Veterans/Disabled

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