Administrative Assistant in Winter Haven, FL at Pennoni

Date Posted: 9/9/2019

Job Snapshot

Job Description

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever-changing technological advancements available and learn how best to integrate “smart” solutions into the current landscape to make them a part of resilient and sustainable planning. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.

Job Responsibilities

Pennoni is currently looking for an Administrative Assistant to perform the following, but not limited to:

  • Administrative and office support activities for multiple supervisors (i.e., Regional Vice President, Office Director, Engineers, and Technicians)
  • Assisting with accounting interface (Deltek CRM) and preparing expense reports
  • Working with confidential information, electronic filing and preparing Microsoft Word and Excel documents
  • Managing the reception desk, answering routine correspondence and acting as a liaison to visitors and employees
  • Managing and coordinating calendars, travel arrangements, pool vehicles and office supply orders
  • Working on special projects when necessary, typing proposals, facilitating luncheons and meetings, and all other administrative related support for a consulting engineering services firm


Job Requirements

Required Attributes
  • Years of experience: 8-12
  • A High School Diploma is required.
  • High level of proficiency in MS Office Suite, including Word, Excel, Power Point, and Outlook.
  • Experience with CRM software, especially Deltek
  • Strong written and verbal communication skills, and ability to interact with external and internal clients
  • Excellent organizational skills with attention to detail and accuracy.
  • Ability to prioritize and manage concurrent situations and projects
 Preferred Attributes
  • Florida Notary Public 

Why Work With Us?

At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career. We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.

Equal Opportunity Employer


  1. Receptionist Jobs
  2. Secretary Jobs

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